OregonRVing Women Chapter Rules
March 19, 2005
Revised April 14, 2007
Revised July 30, 2010
1. Membership
a)
All Oregon Chapter members must be members of the National RVW
b)
Applicants will be admitted to membership upon receipt of a completed
application, accompanied by their National RVW member number and
payment of Oregon Chapter dues and processing fee.
c. New
members will be given a current Oregon Chapter membership list.
3. Fees and Dues
a) The dues shall be five dollars ($5.) per person per
year.
c) Annual Chapter dues will be payable by January 31, of each year.
4. Officers and terms
1. Officers
a) The Executive
Committee shall consist of the elected officers of the Chapter,
the President, Secretary and
Treasurer.
b) The Chapter
Executive Committee may act on behalf of the Chapter during the intervals between annual
meetings.
c) Officers must
reside in Oregon.
d) Term of office is
two years.
Officers may be reelected but can not
serve more than two consecutive terms.
5. Finances
a) Necessary
expenses of the Chapter shall be paid from the treasury of the Chapter, but in no year shall the total
expenses of the Chapter exceed the sum of the amount allotted for this purpose in its annual
budget.
b) There shall be at
least two current officers as signatories on the account.
c) No officer or
member of the Chapter shall have authority to incur expenses in the name of RVW, without written
authority.
d) The books of the
Chapter shall be audited in January of each year.
e) An annual budget
shall be prepared by the Executive Committee and presented at the annual Chapter meeting.
f) The
Auditor shall be appointed by the Executive Committee.
g) Appropriate
financial forms will be filled out for any income or expenses incurred during any scheduled event or
activity by the host. Said forms will be turned into the Treasurer.
7. Elections
a) The nominating committee shall provide names for the election of officers by
June 30th of each year.
b) The President and a member who is not a candidate or officer
shall count the votes and report to the membership the names of those elected.
8. Vacancy of office
a) If a vacancy
occurs in the office of the President, the Secretary or the Treasurer shall become the interim President
until a special election can be held.
b) If a vacancy
occurs in other offices, the President may hold a special election or select an existing Chapter member to
assume the duties for the remainder of the unexpired term.
10. Committees
Site
Committee
a) Be responsible
for selecting and contracting sites for events for the coming year.
b) Communicate to
the Secretary all information regarding the sites, dates,
deposits needed, cancellation polices, and any other pertinent
information
regarding each event.
Activities
a) Be responsible for preparing a packet to
be distributed to event hosts to give
them all pertinent information they need for
hosting.
b) Be the contact person for hosts if they
need assistance.
Web
site
a) Be responsible for a write up of all
Chapter activities to be posted to the ORV
web site.
b) Submit all activity write ups to the editor of the RVW magazine.
c) Maintain and up-date the Chapter web site as needed
Pictorial
a) Be responsible for maintaining a pictorial repository of Chapter events
and
activities and submit same to Web site
editor for possible use.
b) As appropriate, prepare a pictorial presentation for display at events and
or
conventions
Nominating
a) Be responsible to obtain, with members permission, names to be placed on
the
ballot for election of officers.
b) Submit names of nominees to the Executive Committee.
11. Activities
a) Pets are welcome
at the rallies. Our only rule is, because of other women’s allergies and possible
disruption problems that your pets do not come to meals and seminars or scheduled group activities. Well
behaved, leashed animals are allowed at activities that do not involve meetings or food.
We must comply with campground rules and the ADA policy on service animals.
b) Every pet owner
is responsible for following the campground’s pet rules, to clean up after their pets, and to not allow
excessive barking.
c) Scheduled
activities are for women only. No men or children are allowed.
d) Non members may
attend a maximum of two (2) Chapter activities before joining RVW and the Chapter
e) Campouts are
scheduled to arrive on Friday and depart on Monday.
f) Members wishing to attend events need to contact the Secretary and pay any deposit fees to the
Treasurer.
g) Members wishing
to cancel arrangements to attend an event need to contact the Secretary and the RV Park within the required
time frame of the Park to receive a refund on their deposit.
h) The Executive
Committee reserves the right to accept or refuse any activities to occur during an event.
i) Any
member who wants to advertise or sell merchandise at an event may do so by pre-arrangement with the
host.
12. Amendments
a) Chapter Rules may
not be in conflict with, or supersede, the Bylaws or the Bylaws or Policies and Procedures of RVing
Women.
b) Chapter Rules may
be adopted, amended, revised, or repealed at any publicized meeting upon approval of two-thirds of the
members present.
Revised 7.30.10dlt
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